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An occasional meeting
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Additionally, talk to anyone you can that was involved with past meetings. If your meeting has been held before, get the meeting history.
This will really An occasional meeting when negotiating with hotels. The meeting history should include: Be sure you understand your budget parameters. Is there a preset amount you need to stay within or are you creating the budget from scratch? Additionally, occawional the rate range for hotel rooms your ocacsional needs to stay within. Learning what your target room rates should be and how many rooms you need will save you time by being An occasional meeting to pre-determine what size and type of hotel will be the best fit for your event and budget.
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Who will be attending? Who are the decision-makers? Is the final decision maker you, the board of directors, or perhaps the CEO?